Train Driver Companion · Pilot
Opening your invitation…
Your name and depot are ready. Check these are your details, then open your roster.
If these details are wrong, ask your administrator to check them.
YOUR DEPOT WORKSPACE
My account
Your profile, depot, roster and easy sign-in.
Pilot copy
Get started with your roster
Daily logbook
Your logbook is private to your driver account. Entries are saved in the cloud.
Easy sign-in
Your profile and roster
One roster inputYour administrator uploads the depot rosters once. Enter your name, choose your depot and roster, and we find your current position. If your depot roster is missing, upload your own below.
Your roster match
Cannot find your roster? Upload my own roster
Choose a PDF or photo showing your name and dated duties. We look for your name, then you check the result before saving. Your reviewed duties are saved privately to your pilot account on Cloudflare. The source file is read for this preview; keep your original copy.
This imports the dates shown, not an undated repeating pattern. Diagrams and block leave need matching depot documents.
Check the roster we read
Compare every date, turn and time against your screenshot or PDF. You can correct a box before saving.
Other roster file formats
A prepared Excel, CSV or JSON roster can still be imported through the advanced route if needed. Your saved duties are kept when you link a dated roster.
Save or restore a pilot backup
Your entries are saved to your pilot account. Download a backup after making changes, and keep it with your project folder.
Names and line numbers are matched in the background. Your existing saved duties stay in place when you link a roster.
Home
Your roster is linked
Your administrator needs to publish the daily duties for this roster. You do not need to upload it again. Until the duties appear, use your depot’s published roster.
Quick roster help
Answers use your saved roster and recorded changes. Check new mark-ups are added.
Share feedback · help improve the Pilot
New feedback is visible to signed-in drivers at your train company. Your name is not shown on the shared board.
Driver suggestions and progress
What’s been added
Your saved submissions
Today’s original roster
—
—Book on
—Book off
—Duration
Add a mark-up
Add a photo or PDF, then check and apply your duty.
Next recorded duty
You’re in
Your account is ready. Your duties are on Home. Make your next sign-in easier whenever you’re ready.
Save your backup access code
Keep this privately as another way to sign in.
My roster at a glance
This week
Help & getting started
- Your shift is on Home. Use Next or swipe to see upcoming duties. Today brings you back.
- Received a mark-up? Open Roster → My mark-up files to add its photo or PDF, check the details we read, then apply it.
- Need your diagram? Open it from your duty when your administrator has published it.
My roster
My mark-up files
Add a photo or PDF, check the duty we read, then apply it. Your original duty stays in your history.
48-hour mark-ups
7-day mark-ups
Tap a week to expand it, then tap a day for duty details and diagrams.
- Rostered
- 7-day
- 48-hour
- RDW
- Manual
- Leave
Check your original roster
Amended diagrams
For your matching duties in the selected month. Your original diagrams remain available on dates without an amendment.
Share weekly packs with drivers at your train company.
Add the PDF or screenshot Resources sent you. Review your dates once, then save them to your private leave history.
Block leave
Manage block leave
Expand a row for its source and booking details. Only recorded charged days count towards your balance.
Confirmed ad-hoc leave
Tap a date to review or edit its booking.
Manage ad hoc leave
Planned leave
Kept separate until confirmed. These days have not been deducted from your balance.
Your allowance and leave details
Your annual allowance plus any carried-over days. Use the figures confirmed by your employer.
Charged days exclude rostered rest days where your roster is available. Check against your leave approval. Editing or archiving a booking does not undo leave already added to your roster.
Notice cases
Notice cases
New notice uploads are shared with everyone in your depot. Red notices stay for 72 hours, then move to New for 3 weeks and General for 5 weeks before being filed. Speed restrictions stay in Red while applicable, then are withdrawn directly and kept in the searchable archive. Dates and times use UK time. Red notices can be linked to duties.
Red Notice Case
New Notice Case
General Notice Case
Incident Notice Case
No automatic time limit. Notices stay here until withdrawn.
Filed notices · searchable archive
Filed copies are kept for reference. In Ask My Roster, include historical editions to search their contents.
Scheduled notices
Notices in these cases are available to everyone in your depot. Always check the current official notices and operational instructions. There is no connected rule-change feed.
How to
Short steps for iPhone, Samsung and other Android phones. You can use Pilot in your browser; installing a home-screen icon is optional.
Share amended diagrams from WhatsApp
Any signed-in driver can share the original weekly PDF packs for their registered train company. Keep all depots in the pack: Pilot matches each driver's depot, current turn and date.
iPhone · save the PDFs first
- In WhatsApp, tap the PDF document to download and open it.
- Tap the Share symbol (a square with an upward arrow), then Save to Files. You may need to scroll through the actions.
- Choose a folder you can find again, such as My Roster → Amended diagrams, and tap Save.
- Repeat for the Saturday, Sunday and weekday packs you have received.
Samsung / Android · find the downloaded PDFs
- In WhatsApp, tap the download arrow on each PDF, then tap the document to check it opens.
- Open My Files on Samsung, or your phone's Files app. Look in Recent or Documents, or search for the PDF filename, such as WEEK 27. The folder depends on how WhatsApp saved it; it may not be in Downloads.
- If you cannot find it, open the PDF again and check the viewer's menu for a save or download option. Save a copy in a folder you can find, such as Downloads. Menu names vary by phone and PDF viewer.
Upload and share · either phone
- Open Pilot in Safari on iPhone, or your usual browser on Android, and sign in.
- Open Diagrams → Add amended diagrams.
- Tap Choose Files. Browse to the saved PDFs and select up to three. On Android, choose Files or Documents if prompted. If your picker only allows one, share one pack at a time.
- Tap Read and preview packs and keep this page open while it reads.
- Expand the preview and check the original PDF, dates, depots, turns and cancellations. Tick the confirmation only when these are correct.
- Tap Share with my train company. Wait for the saved or already-available message.
Other drivers do not need to upload the same packs. Their Amended diagrams list checks for updates while open, normally within a minute, and when they return to Pilot. Opening a duty diagram checks the latest published pack.
If nothing appears or a pack is rejected
No matching diagrams: a shared pack can cover other turns or dates. Check your month and linked depot in My account. A diagram is shown only for a matching current duty. Leave and unresolved changes do not show a working diagram.
Already available: another driver has shared the same pack. No second copy is needed.
Older edition, conflicting pack or unreadable page: keep the original PDF and ask your administrator to review the exact message. Do not rename a file to try to bypass it.
Cancelled: check the latest mark-up or Resources for your replacement duty. Sharing a diagram never changes saved duty times, pay or calendar entries.
Upload interrupted: sign in again if asked and retry. Packs already saved are retained; the remaining packs can be shared again.
Everyday use
Find your duty and open a diagram
Home shows your selected duty. Use Previous, Next or swipe the duty card. Tap Today to return. Open the diagram from your duty; check any timing difference against your latest instructions.
Add a personal mark-up
Open Roster → My mark-up files. Add the 7-day or 48-hour photo or PDF, check your name, duty date, turn and times, then apply it. These personal files are separate from the shared weekly diagram packs.
Sign in and keep Pilot on your phone
In My account, enable easy sign-in if you want to use your device's fingerprint, face recognition or unlock code. Keep your access code as a backup.
iPhone: open Pilot in Safari, tap Share, then Add to Home Screen.
Android / Samsung: open Pilot in Chrome and open the three-dot menu. Look for Install and create shortcut, Install app or Add to Home screen; the wording depends on your version. You can also keep using the browser.
Calendar on Apple and Android
The calendar shortcut in My account → Calendar & saved files opens Apple Calendar. Android calendar setup is still being checked; you can always view your latest duties directly in Pilot. Calendar applications control their own refresh times, so a subscription is not an instant alert.
Test calendar · Roster Pilot
Subscribe to a separate calendar for this pilot. Confirmed duties and applied mark-ups appear after your calendar refreshes. Apple controls refresh timing; updates are not instant. Anyone with your private link can read these duties.
Subscribe in Apple CalendarMore
Keep My Roster on your phone
On iPhone, open this site in Safari, tap Share, then Add to Home Screen. On Android, open the browser menu and choose Add to Home screen.
Open the saved icon and use your device sign-in if you have set it up in My account.
Archived records
Includes details for leave, pay items and saved files. Open and save each attachment separately. Your roster backup remains in Setup.
Pay and payslips
Year to date — actuals
Totals from checked payslips
Totals use checked, saved payslips for the selected tax year (6 April–5 April). They update when you save, edit or archive a payslip. Missing uploads are not included. Total pension saving combines salary sacrifice, main pension, BRASS and separate AVC contributions.
Year to date printed on your latest payslip
These are payroll’s cumulative figures as of that payday. They are shown separately and are never added to the running totals above. Blank categories mean the figure has not been provided.
Estimates, forecast and RDW
Payslips, P60s and uploads
Expected extra pay
Expected extra pay
Record agreed extra hours, then check them against a later payslip.
Paid pay items
Saved payslips
Saved payslips
Add a PDF or photo. Read it, check the suggested amounts, then save the breakdown against its payday.
Get your new roster ready before 12 December
The new roster starts Sunday 13 December 2026. Check whether your depot’s new roster is available. If it is missing, upload your own before 12 December and check your duties.
Your current roster ends on 12 December. Do not use its repeating pattern for duties from 13 December onwards. New diagrams are needed too.
Send depot roster and diagrams to the administrator
Your administrator prepares the depot roster and diagrams. If you receive the new PDFs first, you can send them here for review before Sunday 13 December 2026.